Scotia-Glenville Central School District

Regular Meeting Minutes

A Regular Meeting of the Board of Education of the Scotia-Glenville Central School District was held in the Board Room of the District Office, in said district on August 10, 2009.

President Carbone called the meeting to order at 6:00 p.m.

Present: Smith, Benedetto, Carbone, Conlon, Yagielski, and Director of Curriculum and Instruction

Kavanaugh.

Absent: Normington

MOVED by Yagielski that the Board of Education adjourn to Executive Session for matters relating to personnel.

ROLL CALL

AYES: 5

NOES: 0

MOTION CARRIED

The Board adjourned to Executive Session at 6:00 p.m. and returned to Open Session at 7:40 p.m.

Superintendent Swartz, Business Manager Giaquinto and District Clerk Delong were present during the Open Session.

Pledge of Allegiance

HEARING/PRIVILEGE OF THE FLOOR

RECOGNITION OF RETIRING ADMINISTRATOR – JOSEPH KAVANAUGH, DIRECTOR OF

CURRICULUM & INSTRUCTION

Joseph Kavanaugh joined the Scotia-Glenville School District faculty in 1981as a teacher and Academic Head of Mathematics. Prior to coming to Scotia, Mr. Kavanaugh taught at Pelham High School, Linton High School and in the Bethlehem Central School District. Given his 35 years in public education, it’s hard to know where to begin talking about Joe!

Mr. Kavanaugh’s commitment to his students, colleagues, and the district is legendary. As recently as Wednesday, Mr. Kavanaugh found himself face to face with a former student…….who was interviewing for a teaching position in the district! Her memories of Mr. Kavanaugh as a teacher were warm and positive and I hope Joe took pride in knowing he was among the forces that helped her grow into the capable, caring teacher she is becoming.

Throughout his years at Scotia, Mr. Kavanaugh has worked tirelessly on behalf of his students. From his earliest days as a teacher of mathematics and Academic Head, Mr. Kavanaugh’s students were his priority. As I reviewed his earliest observations, it was clear that Mr. Kavanaugh was focused on student outcomes, instructional content, and teacher preparation…..themes that are maintained to this day.

Mr. Kavanaugh continued in his role as teacher and Academic Head of Mathematics through the 2002 – 2003 school year. At that time, and with the full support of his colleagues, Joe was appointed Director of Curriculum and Instruction. Though it meant he would have to leave his beloved students, Mr. Kavanaugh willingly accepted this daunting role and the district-wide responsibilities it would bring.

Mr. Kavanaugh has faced the difficult challenge of working with four different superintendents, trying to understand their personalities and respond to their needs, while keeping the district and its students at the center of his work. Despite that challenge -- under Joe’s leadership, the district has made several strong moves over the past six years that have resulted in benefits to our students. From programs for high ability learners to supports for students who struggle, from textbook adoptions to focused staff development, from use of assessment data to inform instruction to implementing a Wellness Policy, the tangible impact of Joe’s leadership can be felt throughout the district. As Mr. Kavanaugh enters the next phase of his life, he should look back with pride at the district he has shaped and the legacy he has left for its students.

Oswald Sanders, the author of Spiritual Leadership, writes “True greatness, true leadership, is achieved not by reducing men to one’s service but in giving oneself in selfless service to them.” As we honor Mr. Kavanaugh this evening, we thank him for his 28 years of selfless service to Scotia-Glenville’s students and community. Congratulations and best wishes upon your retirement, Joe!

Superintendent Swartz asked everyone to join her for refreshments in honor of Mr. Kavanaugh’s retirement.

APPROVE THE TAX EXEMPTION SCHEDULE FOR THE TAX EXEMPTION AGREEMENT FOR THE VILLAGE WATER SUPPLY STATION OWNED BY THE VILLAGE OF SCOTIA

MOVED by Yagielski that the Board of Education approve the schedule for the Tax Exemption Agreement for the Village Water Supply Station Owned by the Village of Scotia, as submitted. (This schedule is contained as Appendix G to these minutes- this item was voted on out of order).

ROLL CALL

AYES: 3 (Benedetto, Carbone, Yagielski

NOES: 2 (Conlon, Smith)

MOTION DENIED

DISCUSSION: 2009-2010 CURRICULUM REPORTS

Superintendent Swartz presented several options for curriculum reports for 2009-2010. The Board offered some suggestions for other topics they would like to include as well.

The Board discussed the following item and offered changes to the wording of the goals.

Superintendent Swartz will make these changes and bring this item back for a vote at the next

meeting.

DISCUSS/ADOPT THE 2009-2010 BOARD OF EDUCATION GOALS

That the Board of Education adopt the 2009-2010 Board of Education Goals, as submitted. (The draft of these goals is contained as Appendix A to these minutes).

ACCEPT BUDGET APPROPRIATION STATUS AND REVENUE STATUS REPORTS/FUND

BALANCE (4^TH) PROJECTION FOR 2008-2009 FISCAL YEAR

MOVED by Yagielski that the Board of Education accept the Budget Appropriation Status and Revenue Status Reports/Fund Balance (4^th) Projection for 2008-2009, as submitted. (This report is contained as Appendix B to these minutes).

ROLL CALL

AYES: 4

NOES: 1 (Conlon)

MOTION CARRIED

RESOLUTION: SET 2009-2010 SCHOOL TAX RATE

MOVED by Smith that the Board of Education adopt the Resolution approving the 2009-2010 tax

levy, as submitted. (This resolution is contained as Appendix C to these minutes).

ROLL CALL

AYES: 5

NOES: 0

MOTION CARRIED

RESOLUTION: INCREASE TAX CERTIORARI RESERVE FUND

MOVED by Yagielski that the Board of Education approve the Resolution, dated August 10, 2009, to increase the Tax Certiorari Reserve Fund, as submitted. (This resolution is contained as Appendix D to these minutes).

ROLL CALL

AYES: 4

NOES: 1 (Conlon)

MOTION CARRIED

RESOLUTION: INCREASE EMPLOYEE RETIREMENT RESERVE FUND

MOVED by Yagielski that the Board of Education approve the Resolution, dated August 10, 2009, to increase the Employee Retirement Reserve Fund, as submitted. (This resolution is contained as Appendix E to these minutes).

ROLL CALL

AYES: 4

NOES: 1 (Conlon)

MOTION CARRIED

MOVED by Conlon that the Board of Education accept/approve the following items:

APPROVE FOOD SERVICE CONSULTATION AGREEMENT FOR THE 2009-2010 SCHOOL YEAR

Approve the Agreement between Scotia-Glenville Central School District and H.M.B. Consultants to provide food service consultation, as submitted. (This agreement is contained as Appendix F to these minutes).

ADOPT THE TEXTBOOK INFANTS AND CHILDREN

Adopt the following textbook for the Child Growth and Development: Theory and Observation course at the high school:

Infants and Children Lara Berk, Allyn & Bacon Publishers

ADOPT THE TEXTBOOK COMP TIA A+ GUIDE TO MANAGING & MAINTAINING YOUR PC

Adopt the following textbook for the IT Essentials course at the high school:

Comp TIA A+ Guide to Managing & Maintaining Your PC Jean Andrews, Cengage Learning

REQUEST FOR OVERNIGHT FIELD TRIP – GLEN-WORDEN ELEMENTARY SCHOOL 5TH GRADE STUDENTS TO CAMP CHINGACHGOOK OUTDOOR EDUCATION CENTER - OCTOBER 1, 2009 – OCTOBER 2, 2009

Approve the request for the overnight trip of the Glen-Worden Elementary School 5th Graders and chaperones to Camp Chingachgook Outdoor Education Center, Pilot Knob, NY - October 1, 2009–October 2, 2009. (This request is contained as Appendix H to these minutes).

REPORTS/UPDATES: CAPSBA/LEGISLATIVE LIAISON/PTA /AUDIT COMMITTEE/BOARD OF EDUCATION POLICY COMMITTEE/BUILDING PROJECT UPDATE

CAPSBA- no report

Legislative Liaison- no report

Audit Committee- no report

Board of Education Policy Committee- no report

Building Project Update- Superintendent Swartz gave a brief update for the building project. She explained that the architects are in the design phase and are hoping to implement a system for the district to track progress on the project online. She also explained that any actual construction work would probably not be started until next summer.

COMMUNICATIONS

a. Accept the letter of resignation of Katilynne Sarnowski, School Monitor (Glen-Worden Elementary School), effective July 1, 2009, in order for her to accept another position with the district. (This resignation is contained as Appendix I to these minutes).

b. Accept the letter of resignation of Ann L. Shattuck, Typist (Glen-Worden Elementary School), effective July 21, 2009, with appreciation for her service to the district. (This resignation is contained as Appendix J to these minutes).

c. Approve the request for an extension of an unpaid leave of absence for medical purposes of Cheryl Cotto, Cleaner (Middle School), from July 27, 2009 through September 8, 2009. (This request is contained as Appendix K to these minutes).

d. Accept the letter of resignation of Kimberly Carney, Teacher Aide (Transportation), effective August 4, 2009, in order for her to accept another position with the district. (This resignation is contained as Appendix L to these minutes).

e. Accept the letter of resignation of Lorna Bemis, School Monitor (Middle School), effective August 6, 2009, with appreciation for her service to the district. (This resignation is contained as Appendix M to these minutes).

REPORT OF SUPERINTENDENT

a. Staffing

1) Approve the following annual salary adjustments for Deborah Byrne, School Media Specialist (Library) (Glendaal School):

Effective 2007-08: from $47,270 (step 8 + M + 12) to $47,522 (step 8 + M + 21)

Effective 2008-09: from $49,507 (step 9 + M + 15) to $49,787 (step 9 + M + 25)

Effective 2009-10: from $51,834 (step 10 + M + 15[1/2]) to $52,114 (step 10 + M + 25[1/2])

2) Approve the 2009- 2010 salary for John Hoefer, Supervisor, Communications Division (Districtwide), Management/Confidential employee, at the annual rate of $57,030.

3) Rescind the appointment of Dawn Gamache as Bus & Garage Cleaner (Transportation), effective July 1, 2009 through August 31, 2009.

4) Approve the appointment of Gary Feulner as Bus Garage Cleaner (Transportation), effective July 1, 2009 through August 31, 2009, 4 hours/day, at the rate of $12.67/hour.

5) Approve the probationary appointment of Beau S. Adkins, as Elementary Teacher (Sacandaga Elementary School), effective September 1, 2009 through August 31, 2012, with 2009-2010 salary to be at the rate of $42,386 (Step 3 +M). Ms. Adkins has permanent certification.

6) Approve the part-time appointment of Jonathan R. Taisey as Art Teacher (Middle School), effective September 1, 2009 through June 30, 2010, with 2009-2010 salary to be at the rate of $16,393.60 (Step 1 +M +3, 40% basis). Mr. Taisey has initial certification.

7) Approve the increase in assignment of Deborah K. Cieslak, from 20 hours/week Typist (Attendance) Sacandaga Elementary School to 37.5 hours/week, Typist (Attendance/Library Media Center) Sacandaga/Lincoln Elementary Schools, in accordance with Civil Service Rules and Regulations, effective September 1, 2009.

8) Approve the appointment of Janet M. Smith as Teacher Aide (Middle School), in accordance with Civil Service Rules and Regulations, effective September 2, 2009, with 2009-2010 salary to be at the rate of $9.25/hour (7 hours/day, 35 hours/week).

9) Approve the lists of the following substitutes and tutors for the 2009-2010 school year, as submitted:

Substitute Teachers

Substitute Teaching Assistants

Substitute School Bus Driver

Tutors

(These lists are contained as Appendix N to these minutes).

ROUTINE BUSINESS

a. Placement of Children with Disabilities

Accept the Placement of Children with Disabilities as recommended by the Committee on Preschool Special Education in their report dated 8/10/09 and by the Committee on Special Education in their report dated 8/10/09.

b. Budget Transfers – July 2009

President Carbone noted receipt of the July 2009 budget transfers. (These transfers are

contained as Appendix O to these minutes).

c. Internal Claims Auditor’s Report/Warrants/Warrant Report Exceptions:

General Fund: #1 $175,275.74

#4 $212,912.66

#5 $1,140,415.71

Payroll #2 $294,222.90

#3 $271,048.32

President Carbone noted receipt of the Internal Claims Auditor’s Report/Warrants/Warrant

Report Exceptions. (These reports are contained as Appendix P to these minutes).

d. Minutes: Annual Organizational Meeting/Regular Meeting July 13, 2009

Special Meeting July 27, 2009

e. Bids

1) Award the bid for a 2010 Ford F350 truck to Orange Motor Company, as per attached Bid Summary. (This bid is contained as Appendix Q to these minutes).

2) Award the 2009-2010 bid for Cafeteria Serving Lines (2) to Buffalo Hotel Supply, as per attached Bid Summary. (This bid is contained as Appendix R to these minutes).

ROLL CALL

AYES: 5

NOES: 0

MOTION CARRIED

OTHER BUSINESS

a. Lincoln Elementary School Parking

Superintendent Swartz explained the changes taking place in the Lincoln School Parking lot due to the law passed by the village that prohibits parking and also the dropping off of students on Albion St. The Board briefly discussed this new law and the cost implications to the district as well as the lack of notice given to the district by the village. Superintendent Swartz will contact the School District Attorney to see what the District’s legal options are.

b. Board of Education Retreat

The Board briefly discussed the Board of Education Retreat to be held on September 21^st.

The Board also discussed the following items:

· The schedule for Full-Day Kindergarten

· The playground at Glendaal School

MOVED by Yagielski that the meeting adjourn to Executive Session in order to discuss matters relating to personnel and/or negotiations

ROLL CALL

AYES: 5

NOES: 0

MOTION CARRIED

The Board adjourned to Executive Session at 9:05 p.m. and returned to Open Session at 9:40 p.m.

MOVED by Conlon that the meeting be adjourned.

ROLL CALL

AYES: 5

NOES: 0

MOTION CARRIED

The meeting adjourned at 9:40 p.m.

____________________________

Bobbie DeLong, District Clerk