SCOTIA-GLENVILLE CENTRAL SCHOOL DISTRICT

Scotia, New York

AGENDA

ANNUAL ORGANIZATIONAL MEETING

BOARD OF EDUCATION

July 13, 2009

Presiding - Clerk of the Board

1. Roll Call: Benedetto, Carbone, Conlon, Smith

2. Execution of Constitutional Oath of Office by newly elected Board members and

Superintendent.

3. Election of President of Board for the 2009-2010 school year. (Clerk presiding). Board President to preside following election.

4. Election of Vice-President of Board for the 2009-2010 school year.

5. Appointment of Officers

Appointment of Colleen DiCaprio as District Treasurer for the 2009-2010 school year in accordance with her individual contract.

b. Appointment of Joseph Kavanaugh as Assistant Treasurer of the School District from July 1, 2009 through August 14, 2009, with no additional remuneration. Appointment of Susan Swartz as Assistant Treasurer of the School District from August 17, 2009 through on/about November 1, 2009.

c. Appointment of Bobbie DeLong as School District Clerk from July 1, 2009 through June 30, 2010 in accordance with her individual contract.

Resolved that the school taxes for the portion of the school district situated in the Town of Glenville be collected by the Town Receiver of Taxes, as provided by the Town Law.

Appointment of Andrew Giaquinto as the Receiver of School Taxes for the

portion of the school district situated in the Town of Amsterdam, Montgomery County, and the Town of Charlton, Saratoga County.

Appointment of Andrew Giaquinto as School District Purchasing Agent for the 2009-2010 school year with no additional remuneration.

Appointment of Joseph Kavanaugh as: Section 504 Rehabilitation Act Hearing Officer, Sexual Harassment Compliance Officer and Title IX/EEOC Hearing Officer from July 1, 2009 through August 14, 2009. Appointment of Lynda Castronovo as Section 504 Rehabilitation Act Hearing Officer, Sexual Harassment Compliance Officer and Title IX/EEOC Hearing Officer from August 17, 2009 through on/about November 1, 2009.

Appointment of Andrew Giaguinto as Health Insurance Portability and Accountability (HIPA) Compliance Officer.

Appointment of Andrew Giaquinto, School Business Manager, as Trustee for the Schoharie Area Workers’ Compensation Plan and designate the Superintendent of Schools, Susan Swartz, as Alternate Trustee for the Schoharie Area Workers’ Compensation Board.

Appointment of Andrew Giaquinto as Trustee for the Capital Area School Health Insurance Consortium, and designate Susan Swartz as Alternate Trustee for the Capital Area School Health Insurance Consortium.

Appointment of Doris Munro as Internal Claims Auditor at the hourly rate

of $24.75 an hour for the 2009-2010 school year.

Appointment of Donald Petersen as LEA Asbestos Designee (AHERA).

Appointment of John Tobiassen as AED Coordinator.

Appointment of Dr. John Pezzulo as AED Medical Coordinator.

6. Other Appointments

a. Appointment of Dr. Christopher Buff, Dr. John Pezzulo and Dr. Robert Halbig as Chief Medical Inspectors and School District Physicians, for the 2009-2010 school year at an annual stipend of $24,000, in accordance with an agreement dated July 13, 2009 and further authorize the Superintendent of Schools and President of the board to sign said agreement.

Appointment of Margaret Huff as School District Attorney for the 2009-2010 school year with fee for services at the hourly rate of $125.

c. Appointment of C.L. Marvin to conduct the annual independent audit of the school district’s records and accounts.

d. Appointment of the following persons to the Board of Ethics for 2009-2010:

Benjamin Migliore-chairman

John Haher

Bruce Kohout

Kurt Ahnert

Sharon Riggi

e. Appointment of Bobbie DeLong as Records Management Officer and Records Access Officer for purposes of the New York State Access to Records Law at no additional remuneration.

f. Appointment of Joseph Kavanaugh as Student Records Access Officer for purposes of complying with the Buckley Amendment at no additional remuneration from July 1, 2009 through August 14, 2009. Appointment of Lynda Castronovo as Student Records Access Officer for purposes of complying with the Buckley Amendment at no additional remuneration from August 17, 2009 through on/about November 1, 2009.

g. Appointment of representative and alternate to CAPSBA (Capital District School Boards Association):

__________________________

h. Appointment of Voting Delegate to the Scotia-Glenville PTA (Parent Teachers Association) Council and alternate:

__________________________

i. Appointment of Extraclassroom Activity Fund Treasurers and Auditors for the 2009-2010 school year, as follows, with no additional remuneration:

School Treasurer Auditor

High School Naomi Torelli Lynda Castronovo

Middle School Allen Calhoun Betty Fortna

7. Designations

a. Designate First National Bank of Scotia, Chase Bank, Bank of America, Citizens Bank, TD BankNorth, C.L.A.S.S., and Pioneer Savings Bank as the official depositories for the deposit of all monies received by the School District.

Depositories:

J.P. Morgan Chase:

Consentration Account

General Fund Checking

General Fund-Premier Money Market

Payroll Account

Capital Fund-Premier Account

Special Aid Account

Bank of America:

Investment Clearing

Class-MBIA Asset Management:

Capital Fund

General Fund

Scholarship & Award

Unemployment Reserve

Tax Certification

Retirement Reserve

Workers Compensations

Reserve for Debt

School Lunch

1^st National Bank of Scotia:

Business Checking

Super Now Account

Municipal Money Market

High School-Extra Classroom Activity Fund-two accounts

Middle School-Extra Classroom Activity Fund-one account

School Lunch

Pioneer Savings Bank:

General Fund Checking

Money Market

Certificates of Deposit and Money Market Accounts

(Board Approved Banks)

Bank of America

1^st National Bank of Scotia

JP Morgan Chase

TD BankNorth

Citizens Bank

Pioneer Savings

First Niagara

b. Designate Andrew Giaquinto as the school district official responsible for certification of payrolls.

c. Designate the Daily Gazette as the official newspaper of the district for the 2009-2010 school year.

d. Designate ___________________as Legislative Liaison for the 2009-2010 school year.

e. Designate the following board members to serve on the Audit Committee:

______________ ________________ _______________

Designate ________________ as Chairperson for the Audit Committee.

f. Designate the following board members to serve on the Board Policy

Sub-Committee:

______________ ________________ _______________

Designate _________________ as Chairperson for the Board Policy Committee

8. Authorizations

a. Authorize the Superintendent of Schools and the Business Manager to sign agreements with the State of New York in connection with the operation of the Child Nutrition Program in the schools of this district and that the Business Manager be designated the authorized signatory for reports and the annual renewal agreement and authorize the District Treasurer to be the authorized signatory for claims.

Authorize the Superintendent of Schools and the Business Manager to sign applications and reports for the Federal School Meals Programs.

c. Authorize the Superintendent of Schools or the Director of Curriculum to approve the attendance of staff members at professional conferences and meetings in accordance with provisions of the budget or as otherwise authorized by Board of Education resolution.

d. Authorize the President and Clerk of the Board of Education to sign contracts with other districts for the instruction of nonresident pupils in the schools of this district.

e. Authorize the payment of tuition and transportation charges for pupils from this district who attend other schools as permitted by state laws and regulations of the Board of Regents.

f. Authorize the President and Clerk of the Board of Education to sign contracts for transportation of pupils by private contractors as needed.

g. Authorize the District Clerk to sign an agreement with the Schenectady County Board of Elections for the use of digitized poll books for the annual district election and budget vote.

h. Authorize the School District to participate in CASHIC (Capital Area

School Health Consortium) for the 2009-2010 school year.

i. Authorize the establishment of Petty Cash Funds and appoint designated treasurers as follows:

Fund Amount Treasurer

High School $ 50.00 Lynda Castronovo

Junior High School $ 50.00 Shari Keller

Glendaal School $ 50.00 Tom Eagan

Glen-Worden School $ 50.00 James Dunham

Lincoln School $ 50.00 Ann Comley

Sacandaga School $ 50.00 John Tobiassen

Pupil Personnel Services $ 50.00 Kenn Handin

j. Authorize the establishment of School Lunch Cash Register Change as

follows:

High School $100

Middle School $60

Lincoln $30

Sacandaga $30

Glen-Worden $30

Glendaal $30

9. Miscellaneous Actions

a. Approve the issuance of a district credit card to the Superintendent of

Schools in accordance with Board of Education Policy #6782.

b. Approve the issuance of cell phones by job title in accordance with

Board of Education Policy #8331. (See attached)

c. Approve the use of purchasing cards for Home Depot and authorize

issuance by employee. (See attached)